Dear 2008 IRPS Author/ Platform Presenter,

While completing your paper manuscript (due Feb 25^th) you should also begin to prepare your Powerpoint presentation, which is due shortly thereafter. Before you get started, please read the IRPS 2008 Audio/Visual Presentations Standards to ensure that your presentation at the Symposium is readable, and the clarity and impact of your message is maximized.

This Symposium poses a unique challenge because we typically project to a large audience (sometimes more than 700) and we need to keep the house lights bright enough for everyone to take notes. A visual that is adequate for a group of 10 to 30 people may not be adequate for a large audience. Therefore the visual quality of your presentation is critical and is a key priority.

The A/V Standards and a sample Powerpoint presentation which demonstrates the A/V Standards can be downloaded from the IRPS web site at http://www.irps.org/authorkit.htm. Follow the A/V standards carefully. Your Powerpoint presentation will be returned to you if it does not fully match these standards. This can be a time consuming process so please aim for first pass success with the presentation materials.

We will be using audio/video capture technology to record your presentation and later link it to your Powerpoint visuals to produce the 2008 Virtual IRPS on DVDROM.

The deadlines for presentation development are:
Submit electronic presentation to session chair/paper reviewer by: March 3, 2008.
Submit your final electronic copy to session chair/paper mentor by: March 31, 2008.

Please note your primary point of contact is always your session chair/paper mentor. Questions can be directed to the A/V Chair or Vice Chair.

Important steps in this process are as follows:

• Submit your presentation by e-mail. Alternatively -- and only in case of issues with email, a CD-ROM can be sent by express mailing.
• Name your electronic presentation file P##-#.ppt , where ##-# is the paper identifier as listed in the preliminary program. For example, if your paper is 2B.3, name your presentation P2B-3.ppt.
• At the Symposium, attend the Speakers Breakfast and A/V Equipment Review scheduled with your Session Chair in the morning of your presentation, together with your Session Chair.
• Also at the Symposium, you should review your slides in the A/V setup room the evening before your presentation. However, changes to your file must be coordinated and approved by the A/V Chair since all of the presentations are stored on a master CD-ROM.
• Do not forget to bring a backup electronic copy of your presentation with you to the Symposium.
• Bring a hard copy printout of your presentation for the author's corner
• You should setup your author's corner display boards the evening prior to your presentation in the Presenters Preparation room.

The goal of the AV team is to help you present your work as clearly and professionally as possible. We will be happy to help you in any way we can. Please don't hesitate to ask for help or advice and ask early in the process. Thanks and best regards,

        Ennis Ogawa
        2008 IRPS Audio-Visual Chair
        audio-visual@irps.org